Machinery Division Secretary
Job Function: Secretary
Specialization: Quotations
Industry: Printing/Packaging
Qualification: College Degree (Administrational or technical)
Relevant Experience: 2 Years or more
Level: Junior – Executive, Assistant
Location: UAE-Sharjah
Knowledge / Skills:
- Thorough knowledge and experience of common secretarial tasks (esp. composing quotations)
- Single-handed working manner
- Keen apprehension
- Good general, technical understanding (specific knowledge of the printing industry is an advantage but not necesseary)
Job Description:
A well organised Secretary to support our Machinery Division
Main Tasks:
- Reception of all incoming faxes, referring and distribute to all concerned staff/desk after segregating
- Preparation of Quotations for Machinery Division as per instruction received from Sales Staff and Division Manager
- Preparation of faxes and letters on behalf of Division Manager and self correspondences with customers and suppliers based on headwords highlighted by the Division Manager
- Obtaining of quotations from suppliers based on the given specifications and calculating sales price as per instruction of Machinery Division Manager
- Preparation of Tender documents
- Preparation of Internal Order Confirmations to head Office with costing sheets based on the orders secured from customers for all machines (pre-press, press and post-press)
- Distribution of Order Confirmation copies to the Shipping/Service/Supplies/Accounts
Departments for further processing
- Scheduling appointments and travel itinerary for Division Manager
WHAT WE OFFER:
- To work and grow in a booming branch of the print industry
- To work for a leading company in the region
- To deal with worldwide leading suppliers
- To enlarge your knowledge with state of the art products
- To earn a competitive compensation package (incl. transportation and housing allowance)
- Start-up furniture allowance
- Annual bonus based on performance
- Health insurance, Visa
Additional Information: Please e-mail your curriculum vitae together with a recent colored passport picture and relevant references
Date: 14 September 2011
City/Town: Sharjah / United Arab Emirates
Location: Abroad
Wage/Salary: negotiable
Start: Immediate
Duration: 3 years contract renewable
Type: Full Time
How to apply: Please send your resume by email
Company: Giffin Graphics
Contact: Alexandre Najem
Email: najem@giffingraphics.com