Executive Secretary

The job of an Executive Secretary entails providing secretarial, administrative and clerical support to the Managing Director. The job position of an executive secretary requires exposure to highly sensitive information and involvement with superior contacts requiring considerable use of discretion, tact, diplomacy, and judgment. The basic administrative or secretarial duties involve greeting visitors, answering the telephone calls, conducting assignments and projects, receiving and distributing correspondence and mail, gathering information and compiling diverse reports for the top management.
*Preferably a resident of DAVAO CITY.

Duties and Responsibilities
 Performing various executive and administrative support duties that are highly sensitive and confidential.
 Planning and coordinating arrangements for professional meetings and conferences.
 Composing memoranda and letters in response to questions.
 Taking and transcribing dictation on confidential and technical matters from the Managing Director.
 Receiving and screening visitors and incoming calls, determining the priority matters, and providing alert messages to the Managing Director accordingly.
 Reading and screening incoming reports and correspondence; making preliminary assessment and organizing documents.
 Researching, compiling, assimilating, and preparing sensitive and confidential documents, and briefing the Managing Director regarding the content.
 Reviewing, proofreading, and editing documents developed for the signature of the Managing Director.
 Coordinating and facilitating the Managing Director’s calendar to arrange meetings, appointments, and conferences.
 Making travel arrangements, preparing itineraries, preparing, compiling, and maintaining travel records and vouchers.
 Recommending actions to be carried on office expenditures like supply and equipment needs.

Education and Qualifications
 Single
 Female, not more than 28 yrs. old
 Graduate of any four year course
 Must have good analytical and planning skills
 With above average oral and written communication skills
 With pleasing personality
 Computer literate
 Preferably with experience in handling clerical or administrative functions
 Experience in Administrative support activities is an advantage.
* Preferred Female applicants

Date: 20 June 2011
City/Town: Davao City
Location: Davao
Wage/Salary: Confidential
Start: as soon as possible
Duration: depends on work performance
Type: Full Time
How to apply: You can submit your resumes online through the email address below (indicate the desired position in the subject). You can also personally hand over it to the 7th Floor HR dept of FTC Tower, Mt. Apo St., Davao City For queries just call 082-3050688 local 109 / 112 and look for Ms. Sarah or Ms. Jhezie.
Company: FTC Group of Companies
Contact: Princess Fabrienne B. Tonzo
Phone: 082-305-06-88 local 109
Fax: 082-300-33-88
Email: hrd_ftc10@yahoo.com